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RUSU is proud to represent the needs of a unique, ever-changing, and diverse student body at RMIT.
Our Clubs and Societies (C&S) Department is dedicated to helping students explore their social, professional, political, spiritual, and cultural identities by supporting a wide array of campus clubs. Starting and running a club can be challenging - but it is worthwhile. And, it can also be a lot of fun and a great way to develop a range of skills and make a long-term contribution to the RMIT student experience - some of our clubs are over 50 years old!
The steps involved in starting a club can seem complicated, but to try and simplify things, we have divided it up for you. Your RUSU Clubs Officers are available to help guide you through the process. If you have any questions about the information below, please contact our friendly RUSU Clubs team at rusu.clubs@rmit.edu.au, who will be happy to assist you.
Background Research
Do some research to find out whether a club like yours already exists, where your club should sit at RMIT (e.g. with RUSU or RMIT Sports & Creative). Ensure you check the following:
Check Requirements
If you think your club is suitable, and it comes under the administration of RUSU Clubs, you then need to check your club will meet RUSU's Standards. You must consider ALL of the following points:
Things To Think About
RUSU won't always accept new clubs, and there may be specific reasons that RUSU may not support your new club idea. It is worth thinking about the following points before contacting the RUSU Clubs team:
Formally Notify RUSU Clubs
Ensure you have thoroughly checked over all of the points in Step 1, above. Based on what you have read and researched, if you believe your new club idea would be supportable, the next step is to formally notify RUSU Clubs of your request to start a new club.
To do so, contact us via email at rusu.clubs@rmit.edu.au with an outline of your new club idea. Be sure to include the following information:
Await Feedback From RUSU Clubs
Note, awaiting feedback from the RUSU Clubs team could take up to four weeks during peak times. Feedback usually consists of one of the following three options:
Provisional Affiliation Process
If your new club is suitable to apply for provisional affiliation, you will be granted access to some clubs resources to assist you, and you will be given a timeline to complete the “Full Affiliation” process (for either Calendar Year or Mid Year intake).
The provisional affiliation process requires you to do the following:
Provisional Affiliation Outcome
Once your provisional supporters and the completed online form have been assessed by RUSU Clubs, you will be contacted with one of the following two outcomes:
Decide whether or not you will use the Model Clubs Constitution or if you want to change it - any changes have to be approved by your Clubs Officer to make sure it is still consistent with the Model.
Inaugural Full Affiliation process
Once your club is granted provisional affiliation, you must do the following so that your club can become fully affiliated:
Holding an IGM
At your IGM, you need to do ALL of the following steps:
Finalising Full Affiliation
After your clubs' IGM, arrange the meeting with your Executive and Clubs Officer. Your clubs' elected executive must all attend this meeting. You need to bring:
Annual Reaffiliation
Clubs must re-affiliate every year! Re-affiliation involves almost the same process as the Inaugural affiliation process:
Once this process is complete, the new club executive meets with the RUSU clubs Officer to finalise re-affiliation.
Important Notes
There are specific rules that ALL clubs must follow: