RUSU is proud to represent the needs of a unique, ever-changing, and diverse student body at RMIT.
Our Clubs and Societies (C&S) Department is dedicated to helping students explore their social, professional, political, spiritual, and cultural identities by supporting a wide array of campus clubs. Starting and running a club can be challenging - but it is worthwhile. And, it can also be a lot of fun and a great way to develop a range of skills and make a long-term contribution to the RMIT student experience - some of our clubs are over 50 years old!
The steps involved in starting a new club can seem complicated, but to try and simplify things, we have divided it up for you. Your RUSU Clubs Officers are available to help guide you through the process. If you have any questions about the information below, please contact our friendly RUSU Clubs team at firstname.lastname@example.org , who will be happy to assist you.
If you seek information about re-launching an inactive (lapsed) club, please email email@example.com Please Note (1) club bank account processes have changed so it is unlikely a relaunched club can access the club's original bank account (and $ in it) and (2) the new club timelines and processes may still apply for relaunching club. So please read the info on this page.
Important - finalising a new club or relaunching an inactive club takes time. The Clubs Department will do its' best to assist you as quickly as possible, but resources are limited. Successful applicants will be supported to get their club fully operational in time to be part of 2024 start of year Orientation but can be active from the date they finalise their full affiliation (registration).
Do some research to find out whether a club like yours already exists, and where your club should sit at RMIT (e.g. with RUSU or RMIT Sports & Creative). Ensure you check the following:
If you think your club is suitable, and it comes under the administration of RUSU Clubs, you then need to check your club will meet RUSU's Standards. You must consider ALL of the following points:
RUSU won't always accept new clubs, and there may be specific reasons that RUSU may not support your new club idea. As well as the requirements listed above, other key reasons for not supporting a new club proposal include:
Ensure you have thoroughly checked over all of the points in Step 1, above. Based on what you have read and researched, if you believe your new club idea would be supportable, the next step is to formally notify RUSU Clubs of your request to start a new club.
To do this, complete and submit the New Club Expression of Interest Form here
The EOI needs you to really think through your new club idea and your commitment to it!
This can take several weeks. Feedback usually consists of one of the following three options:
If your EOI is all good (possibly with some follow-up questions from the Clubs Department Staff), your application will be referred to RUSU Management for Provisional Affiliation approval. Provisional Affiliation gives new clubs access to some clubs' resources to assist them, and a timeline to complete the “Full Affiliation” process (for either Calendar Year or Mid Year intake).
You'll be required to meet with one of the Clubs Officers to prepare for the next steps.
This meeting will include preparing the Club's Constitution and explaining and beginning to arrange what the club needs to do for the Full Affiliation process.
Once your club is granted provisional affiliation, you must do the following so that your club can become fully affiliated:
At your IGM, you need to do ALL of the following steps:
Within 2 weeks of the IGM, the new leadership team needs to:
Clubs must re-affiliate every year! Re-affiliation involves almost the same process as the Inaugural affiliation process:
There are specific rules that ALL clubs must follow: