RUSU wants its' clubs to deliver events as safely as possible.
This page include the links to the required event risk management approval form (ERMA), the Club Camp Prep Form, the RMIT Security Event Risk Assessment form (SERA) and a medical consent form template (for overnight/high risk activities).
There is also a range of resources to assist clubs to manage food safety, responsible service of alcohol (RSA), to determine if their event needs a liquor licence and more!
Clubs must submit an ERMA for all club events (on and off campus) except for club leader meeting. Events that do not gain approval must NOT go ahead.
Club Leaders who fail to submit an ERMA or who proceed with an event even if the approval is denied, face loss of club privileges and even student misconduct charges against the club's leaders.
Also, no approval = no insurance. This will mean the club's leaders open themselves to personally liable for damages/costs from their events.
IMPORTANT - CHILD SAFETY - Clubs that wish to open their membership and/or events to students under 18 years of age must meet the Child Safety requirements as detailed in the Child Safety section.
If your club is planning an overnight activity such as a camp, please also complete the RUSU Clubs Camp Prep Form
The nature of your club event might also require you to complete a Security Event Risk Assessment (SERA). This is for RMIT Security to determine if your event/activity must have a RMIT Security presence at it. One RMIT Security Guard costs about $50 for a 3 hours minimum shift - the club must pay for this!
The main reasons for requiring RMIT Security at an on campus event/activity include:
You should received direction to submit a SERA from the department you book the on-campus space through (Venus, RUSU etc).
If you arrange a space a different way and you think you may need to submit a SERA, contact Security directly (email below).
Email email@example.com if you have questions about security needs/process .
IMPORTANT - Part 1 of the SERA asks for an Internal Order Number (ION). RUSU Clubs do not have an ION.
Instead, fill in the next section "If no internal order number available" - put the name of your RMIT student club and the personal (Melbourne) home address of the club leader submitting the SERA.
Clubs must be clear they are booking for an official RMIT student club on all booking forms! If you don't, you will be charged commercial rates instead of an internal RMIT rates!
Events that serve alcohol must adhere to the Responsible Service of Alcohol guidelines.
Does your club event need a liquor licence?
This section includes posters that you can download for your event, including Responsible Service of Alcohol Posters, Social Distancing & Filming & Photography.
If you are planning a Club camp or major excursion, you may need to obtain medical information from attendees for their personal safety. Please note this is not required for standard events such as movie screenings or food and drink functions.