This section is all about money. How to get it, and how to best look after it for your club. From applying for grants to getting and managing a bank account to understanding your budget and getting tax invoices with the correct info, finance is a big part of running your club.
Clubs Grants information is distributed directly to all Club Leaders and Club emails as per their completed annual online details forms.
Club Grants are only available to Clubs that have finalised all apsects of their full RUSU Clubs affiliation. This requires:
Applications for Semester 1_2022 Welcome Grants are now closed. For succesful applicants, please don't forget to submit your Acquittal Report (link was emailed to you with your WG approval). For further funding support this Semester, please access your AAG and/or APR grant. Clubs are also encouraged to consider applying for a SPEG (Special Grant) for eligible events/activities. .
All Fully Affiliated Clubs are eligible for this grant – it is paid directly to your Club’s bank account.
All Fully Affiliated Clubs are eligible for this grant – it is paid directly to your Club’s bank account.
In addition to the completed APR form, you need to supply (for each event you are claiming APR for) the record of your Executive approving the spending (minutes of club execuitve meeting(s)/email communications etc), proof of event (poster, Facebook event page/photos etc) and proof of payments (receipts, online payment transfers to suppliers etc).
If you have lost receipts or only received an invoice and have no proof you paid cash, you can submit a completed Statutory Declaration (Stat Dec) explaining what you purchased, what for (the event name and date) how much it cost and the fact that you have misplaced the proof of payments. Make sure you also include your club name and your role in the club.
Statutory Declarations are legal documents that must be signed by an authorised witness. You can download a blank copy and instructions about Stat Decs below.
SPEG provides financial support for:
Learn about managing your RUSU Club bank account (and the money in it!) by reading our guide. Info about developing budgets is two sections down
Find out how to obtain insurance through RMIT.
Use this worksheet to develop your budget plan.
Read through our example activity budget to get a better idea of how to work your budget.
For SPEG grants and just generally, when your club makes a significant order/purchase, it should receive a Tax Invoice from your seller/suppliers. If your seller/supplier does not have an Australian Business Number (ABN), they must complete a Statement of Supplier. The info sheet below has the details you need to make sure the invoices you receive are 100% correct.
If you would like RUSU to invoice a club sponsor on behalf of your club, use this RUSU Clubs Sponsorship Invoice Request Form.
This guide has been produced to help clubs that are looking to secure sponsorship. The premise for this guide is to help clarify the process which you need to go through in obtaining a sponsor.
It's important that you understand the rules around funding and political interests to ensure you are not in breach of Commonwealth Government, RMIT and RUSU Club rules.
