RUSU Club Leader Resources

Running Your Club

Running Your Club

Running your club requires a bit of work, but it doesn't have to be tricky. Knowing the processes and procedures you need to follow will help you to run your club smoothly day to day.

2024 New Club Enquiries

New club enquiries should refer to our Start a Club page.

Start A Club

Returning Clubs (Re-affiliation)

Clubs that were not able to re-affiliate for due to the impact of COVID19 are advised to contact us to discuss their options.

Clubs that have lapsed (i.e. not maintained their annual re-affiliation) may be required to re-apply as a new club (apply for provisional club status). Please contact us for advice.

Contact Us

Club Administration

Model Constitution

For guidance on how to set up your Clubs constitution, you can refer to the RUSU Clubs model constitution.

Model Constitution

RUSU Clubs Code of Conduct

All RUSU Club Members must adhere to a code of conduct.

Code of Conduct

Using the RUSU Website

If you have "organiser" rights to manage your club's page on this website, download the RUSU Clubs web page instruction manual below to find out how.

You need to have an account in the RUSU website system (UniOne) to be able to be added as an organiser in the first instance. 

Organiser's access their club page backend dashboard by going to their page, clicking on "Administration" in the menu, then "Settings". The pop up requires you to log in, then you'll be there!

If you don't already have a log in for the the RUSU UniOne, you can create an account through the Administration>Settings pop up. Message  your Clubs Officer to let them know the email your set up your account with so we can add you as an organiser. 

Download Manual

Club Email Accounts

If your Club has a "" email and you were nominated as a delegate to that account mailbox, learn how to access it.

Important -  there is no password to access the club account - the access is through your student O365 account. Please ensure your Clubs Officer has Officer confirms your access. 

For info about how to access add the mailbox through Outlook Desktop, OWA (Outlook Web access), though a Mac and to add the mailbox to your mobile device, please refer to the Manual below. 

Download Manual

Executive Resignations

There is a formal process to follow when elected club executive members want to or must resign.

If more than one executive resigns or intends to resign simultaneously, please contact your Clubs Officer for advice before you do anything else.

If there is only one resignation to respond to, the process is not complicated and can be managed by the club's Board of Management without the need for a General Meeting.  One resignation = a single "casual vacancy" needed to be filled. If the President is resigning, there are a couple of extra components to the process.

The documents below provide instructions and a template for the Board Meeting to "fill the single casual vacancy.  It's especially important to follow the instructions& template if the change requires an update to the club bank account.  

View Template

Child Safety

RUSU is committed to the protection and safety of children.

Steps must be taken to before a person under the age of 18 (but no younger than 16) may join any RMIT club or attend any RMIT club events.

RUSU clubs are not required to open to under 18s and there are restrictions on the type of events that may be opened to 16 and 17 year olds. 

Child Safety Resources

Running Board Meetings

General Guide Basic Minutes Template Formal Minutes Template

Leadership Resources

Support and Information for Club Leaders

During your time as a club leader, students may approach you when they are having a hard time or need help. If this happens you don’t need to have all the answers, you just need to listen and then help direct student to the service that can assist them. RUSU Staff are here to help you. Please read the info sheet to help you understand where you or a fellow student can go for help.

Read The Guide